What are the new dates for the 45th Annual Meeting?
The IUGA 45th Annual Meeting will take place on September 2-5, 2020.

Will the meeting be held at the same location?
Yes, the meeting will be held at our original location, World Forum The Hague in The Netherlands.

Will my registration for the meeting remain in place for the new dates?
Yes, if you already registered for the meeting prior to the change of dates, it will now be valid for September 2-5.

Will my registration for the additional items (workshops, meet the experts, social event, FIUGA fun walk/run) remain in place for the new dates?
Yes, if you already registered for additional items prior to the change of dates, it will now be valid for September 2-5.

Will IUGA be offering virtual attendance for the new meeting dates?
IUGA has decided to offer virtual attendance for people who are not able to attend the meeting in-person. The registration fee for virtual attendance early is EUR 395 for members and EUR 495 for non-members. If you are already registered prior to the change of date we are offering you the option to change your registration to virtual attendance and will refund the difference in registration fee up until April 15th, 2020. Changes received after April 15th, 2020 will be subject to a EUR 100 processing fee. No refunds will be made on/after June 1st, 2020.

What is the refund policy if I’m not available to attend the meeting on the new dates?
If you are already registered prior to the change of date we are offering you the option to cancel your registration up until April 15th, 2020 (full refund will be made). Cancellations received after April 15th, 2020 will be subject to a EUR 100 processing fee. No refunds will be made on/after June 1st, 2020.

I have already booked my flight and hotel for June – will I be reimbursed?
IUGA is not responsible for reimbursing you for your flight and/or hotel. We recommend reaching out to the airline and/or hotel directly to cancel/change your reservation and request a refund. Reservations made at the Novotel Den Haag World Forum Hotel via the special IUGA 2020 Novotel Den Haag World Forum Hotel reservation link can be cancelled free of charge via the online reservation system. For hotel reservations made via hotelplanner.com or other reservations sites, we advise you to contact the hotel directly.

I submitted a visa request for travel to the meeting in June – what will happen to my visa?
Please contact the Dutch Embassy in the country where you have submitted your visa request. We are happy to assist you with providing a visa invitation letter for the new dates.

What will happen to the program (workshops/lectures/speakers) that has already been scheduled for the
45th Annual Meeting?
The Program Committee is working hard to ensure that the program will remain the same on September 2-5, 2020. We will release more information in the coming weeks, once we were able to contact all faculty.

I submitted an abstract to the
45th Annual Meeting – what will happen to my abstract submission?
The deadline for abstract submission was February 23rd, and all abstracts are currently being reviewed by the Scientific Program Committee. Everyone who submitted an abstract will receive notification whether it has been accepted or declined. All accepted abstract authors will be asked to confirm their availability to attend the meeting on September 2-5, 2020. If they are not available to attend the new dates, they can withdraw the abstract at that time.

I’m an exhibitor – what happens to my application and fees paid to participate in the meeting?

Please contact Tessa Benitez at This email address is being protected from spambots. You need JavaScript enabled to view it. to discuss moving your exhibit to the new dates or options for a refund.


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